Northpoint Privacy Notice for Applicants

Our Privacy Notice for Applicants  

In the context of assessing your suitability for employment, Northpoint Wellbeing will collect, store and use your personal data.

Northpoint Wellbeing in its role as Data Controller has a registered address of Leeds Bridge House, Hunslet Road, Leeds, LS10 1JN and is registered with the Information Commissioner’s Office (ICO) registration: Z5357295

We take our duty to protect your data, and maintain confidentiality very seriously. We are committed to taking all reasonable measures to ensure the security of the personal data we are responsible for, whether this is computerised or in paper form.

At Board level we have a Senior Information Risk Owner (SIRO) who is accountable for the management of all the charity’s information assets, and a Caldicott Guardian who is responsible for the management of patient data and patient confidentiality. We have a Data Protection Officer who ensures the charity is accountable and in compliance with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

The Data Protection Officer is: Jon Davis jon.davis@northpoint.org.uk

What information do we collect about you?

We only collect the information that we require to fulfil our stated purposes and will not keep it longer than necessary. You supply us with this information via the application form and your referees, if you are successful at interview. The information we ask for is used to assess your suitability for employment. You don’t have to provide what we ask for but it may affect your application if you don’t.

How your personal information is used

We’ll use all the information you provide during the application process to assess your suitability for an employment contract with us, and to fulfil associated legal or regulatory requirements.

We will not share any of the information you provide with any third parties for marketing purposes.

We’ll use the contact details you give us to contact you to process your application. We may also contact you to request your feedback about our recruitment process. We’ll use the other information you provide to assess your suitability for the role.

Lawful basis

The lawful basis we rely on for processing your personal data is Article 6(1)(b) of the GDPR, which relates to processing necessary to perform a contract or to take steps at your request, before entering a contract.

If you provide us with any information about reasonable adjustments that you require under the Equality Act 2010, the lawful basis we rely on for processing this information is Article 6(1)(c) to comply with our legal obligations under the Act.

The lawful basis we rely on to process any information you provide as part of your application which is special category data, such as health, religious or ethnicity information is Article 9(2)(b) of the GDPR, which relates to our obligations in employment and the safeguarding of your fundamental rights, and Schedule 1 part 1(1) of the DPA2018 which again relates to processing for employment purposes.

We process information about applicant criminal convictions and offences. We rely on the processing condition at Schedule 1 Part 1 1(1) a of the Data Protection Act 2018.

Who do we share personal information with?

We do not share personal information with anyone other than those involved in the recruitment process. Please ask our staff if you have any concerns or would like further information. Alternatively, you can contact the Data Protection Officer, Northpoint Wellbeing, Leeds Bridge House, Hunslet Road, Leeds, LS10 1JN  0113 243 3400

Your Rights

We will ensure your rights are respected.

You have:

  • The Right to be Informed – we tell you what we do with your information.
  • The Right to Rectification – we will correct any personal information that is inaccurate or rectify any data that is incomplete.
  • The Right to Object – you have the right to object to how we process your information. Your objection will be considered in relation to your particular situation; we will stop processing unless there is a legitimate reason for us to continue.
  • The Right to Restrict Processing – we will temporarily restrict processing your data, whilst we check the information, if you query the accuracy of it. We will also restrict processing (if you raise an objection to how we process your data) whilst we consider your objection.
  • Your right to erasure. You have the right to ask us to erase your personal information in certain circumstances.
  • The Right of Access – you can ask for copies of information we hold about you. This is called a subject access request. If you would like to request a copy of your records, please contact the Data Protection Officer, Northpoint Wellbeing, Leeds Bridge House, Hunslet Road, Leeds, LS10 1JN.

How long do we keep your information?

We retain non-shortlisted candidates’ information for 1 month from the date of shortlisting taking place.

We retain unsuccessful applicants’ data for 6 months from the date of the interview.

If you are successful we will retain the information for the period of your employment plus 7 years.

Complaints

In the first instance complaints should be addressed to the Data Protection Officer jon.davis@northpoint.org.uk

You can also complain to the ICO (Information Commissioners Office) if you are unhappy with how we have used your data:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk